![]() ![]() Step One: In your email, click the gear symbol in the top right corner. Let’s look at how to add a signature to. ![]() If you are using instead of the desktop version of Outlook, adding a signature is a little different. Once you have completed this process, you can select New Email to see the signature you’ve created. Step Six: In the Signature window, type in your signature and add a company logo if you desire. Step Five: When the Signature window opens, Click on New. Step Four: In the Mail section, scroll down to Signatures. Step Three: When the Options window pops up, click on Mail. Step Two: In the file window, click on Options. Step One: To begin, open up your Outlook email client and click on File. Switch to Shortcuts: Ctrl+7 Adding an Email Signature to the Desktop Version of Outlook Switch to Folder list in the Folder pane: Ctrl+6 Outlook has great shortcuts that can quickly allow you to hop around from email to calendar, and so on. Move to folder: Alt+H, M, V, select folder from listĪttachment SaveAs: Alt+JA, A, S Navigating Through Outlook Using Shortcuts Let’s look at some great shortcuts for Outlook. Knowing your way through the sometimes-hidden world of keyboard shortcuts will help you get through your inbox faster-maybe even to inbox zero-and arrange calendar events with lightning speed.Knowing keyboard shortcuts can speed up the process of sending emails, formatting documents, and searching through the toolbar. Ctrl + Shift + L will let you insert a bulleted list.These are a quick and easy way to alter how your email text appears once you highlight the relevant section: To open messages in a new window, hit Shift + Enter.Try these keyboard shortcuts for when you’re working in an individual Outlook message: Run an advanced search with Ctrl+ Shift + F.Ctrl + Alt + Z will let you search subfolders.You can search all folders with Ctrl + Alt + A.Ctrl + Alt +K allows you to search the current folder.Alt + Q helps you generally search in Outlook.There are a few different search shortcut options as well: You can switch folders with Ctrl + Shift + Y.You can create a new folder with Ctrl + Shift + E.To put a message in a folder, try Ctrl + Shift + V.You can refresh or check for new email by using either F9 or Ctrl + M.Īre you someone who uses your Outlook as a giant filing cabinet? These keyboard shortcuts are faster ways to create folders and look through messages to find what you need. You can send with Ctrl + Enter, and forward with Ctrl + F. Rather than hit the reply button, Ctrl + R works too. Creating a new message or calendar item can both be accomplished with Ctrl + N. And you can do the ever-popular action of deleting of emails with the Delete key, or permanently delete the message with Shift + Delete. You can go to the next message by hitting Ctrl + > and return to the previous message by hitting Ctrl + <. When you have a lot of messages to sort through, any way to speed up the process helps. To reach your calendar, hit Ctrl + 2, and to get to your mailbox, press Ctrl + 1. Toggling between your mail and your calendar can be a pain. Switch to mail and switch to calendar.Here’s some of the most popular-and useful-Outlook keyboard shortcuts and when to use them-and there are more than these out there. Keyboard shortcuts should be the default setting in your version of Outlook. Spend less time organizing your life and more time enjoying it with Outlook Learn More ![]()
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